Following the recent decision to close the campus sponsored motor pool for passenger vehicles (see memo of June 10) we are providing information about the available options for use of vehicles in the conduct of University business
This correspondence is specifically related to the Zipcar option. Zipcar offers small cars and sedans and is best used for one to four person trips.
For University activities, UMass Boston will sponsor departmental membership and reimburse these expenses. If employees choose to use this option for their personal needs, they must absorb the membership fee themselves.
Zipcar and UMass Boston have joined forces to give you easy access to Zipcars vehicles on campus and around town. This option further expands our efforts to provide services while keeping sustainability an integral part of decision making. Ride / car sharing reduces the need for an individuals or the campus to own and operate vehicles. Thereby reducing the amount of harmful emissions into the atmosphere.
Zipcar offers self-service access to cars by the hour or the day for university related business. Hundreds of Zipcars are located in easy to get to parking spaces on campus and in neighborhoods throughout Boston, New York and Washington DC. Simply reserve a Zipcar online, walk to the car, let yourself in with your Zipcard, and drive away. Gas, insurance, parking and XM Satellite Radio are all included in the low hourly and daily rates which start at $8.00/hour and $49 business day (7am-7pm Monday through Friday).
Zipcar is pleased to offer UMASS Boston employees a discounted annual membership of only $25 per driver !
What to remember:
*You have the option of opening either an individual account or becoming a member of a Departmental account. If you choose a departmental account you will need to have the department representative add you to the account. Individual accounts can be added as long as you have your own procard.
*Procards can be used to pay Zipcar charges for authorized university business/travel. All trips are subject to departmental review and approval. Please make certain that a Zipcar-issued receipt is in place for audit purposes.
*Department accounts can be set up that will allow a department representative to manage the payment of cars with procard. This option will require the same documentation to be on file as with the individual account. Contact Adam Brophy at 617-995-4226 or abrophy@zipcar.com to set up an account.
*If you do not have a procard and want to open an individual account please contact Eden Medaglia(Eden.Medaglia@umb.edu) to obtain an application.
*Remember that Zipcar is not a part of the university. All reservations are made online. Please read their information clearly and make note of phone numbers you will need in case of an emergency.
How to apply:
To open an account for university-related Zipcar use with your Procard, go to www.zipcar.com/z2b/bizdriving and follow instructions for university partners and enter UMass in the search field.
Zipcar representative on campus:
We are planning to have a representative on campus to assist in setting up accounts and answering any questions you may have. The date will be in mid August. A broadcast email will be sent to confirm this activity. This will allow us to work through any questions you have about the process in a group setting. Please feel free to contact our department if you have any questions.
To establish a departmental account or if you have any questions please contact Adam Brophy at 617-995-4226 or abrophy@zipcar.com.
ZipCar has also agreed to allow personal accounts to be created and receive the discounted rate structure. Go to www.zipcar.com/umassboston to set up an account for personal use. For those individuals who are apart of a departmental account and who want to use the service contact Adam Brophy at 617-995-4226 or abrophy@zipcar.com.
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